Linking PDP Activities and Uploaded Files into KSF Evidence Fields

We wanted to take this opportunity to highlight the functionality that we released in February 2009 that allows e-KSF reviewers and reviewees to relate a range of data on the e-KSF, into the KSF review evidence fields. The benefit of this is that reviewers and reviewees can quickly build up and identify sources of evidence (for example completed PDP activities) from information already entered in the system rather than re-type it.

We have come across a number of organisations who were not aware that this functionality exists on the system, since this function is switched off by default, as we recognise that organisational administrators will want to be in control of when this is released to their reviewers and reveiwees. So we thought it was worth recapping here on what this functionality entails.

Linking PDP activities

Reviewees or reviewers can link completed PDP activities into the evidence window directly.

When this functionality is activated for an organisation, within the evidence pop up window, there is a button, “Link PDP Activity”. Upon selecting this link users will be shown a list of all the completed activities in the individuals’ PDP. Any relevant activities can be selected by ticking in the box on the right and selecting “Make Link” at the bottom of the pop up window.

Linking uploaded files

Reviewees or reviewers can also upload small evidence files to the e-KSF, and then link these as evidence against individual dimensions.

Within the evidence pop up window, there is a button ‘Link Uploaded File’ that is visible if any files have been uploaded previously using the ‘View/Upload Files’ link in the top right hand corner of the Review screen.

Viewing previously linked items

If PDP activities or uploaded files have been linked as evidence then at the bottom of the evidence pop up window either or both of the following links will be visible, “Show Linked PDP Activities” and “Show Linked Files”. By clicking on either of these links you will be able to see the links that have previously been made by the reviewee or reviewer.

Notes

• This functionality is only available for organisations who are live with the e-KSF / ESR link.
• Single PDP activities and files can be linked to multiple » »KSF dimensions, meaning that one piece of information can be used as evidence across a number of KSF dimensions.
• Only completed PDP activities can be used as evidence. » »However, once completed, both effective and non-effective activities can be used.
• If your organisation is using the e-KSF Credit Bank then » »reviewees and reveiweers can also link Credit as evidence towards KSF reviews. If you’re interested in finding out more about the e-KSF credit bank (QCF in England and CQFW in Wales), then please contact your e-KSF Account Manager.
• There is no charge for using this functionality.

To activate the ability to link PDP activities or uploaded files as evidence, for reviewers and reviewees in your organisation, please contact your e-KSF Account Manager or email info@e-ksf.org.

For further information on this functionality please click here to access the user guide.