e-KSF Reports
Click here to go straight to the e-KSF Reports Directory.
The e-KSF has been built as a self service tool for managers, reviewers and individual staff to record their development reviews and development plans. One of the great benefits of having employees “out there” in the organisation recording information about who’s got a post outline and who’s had a review (for example) is that e-KSF stores really accurate data about the progress of the KSF in your organisation. It’s generally much easier, and more accurate, to collect information like this, as a side-effect of doing real KSF work, than it would be to phone up or email all your managers and ask them for a separate progress check.
There are broadly four areas where we think you’ll find existing e-KSF reports useful:
- Monitoring the progress of KSF – both internally, and for any external bodies. For example, you’ll find e-KSF reports on “number of staff with an assigned full post outline, as a percentage of all Agenda for Change staff”. Within the organisation, you can also see the breakdown of these figures by individual department, allowing you to focus your KSF support and communications. This information can also be used for National monitoring, where applicable. For example, in England your SHA will request KSF monitoring data on behalf of the Staff Council in England. You can always find this data, in the same standard format, via the e-KSF reports. We’ve agreed with the England KSF lead that whenever you’re asked, Nationally, for KSF monitoring information you’ll always be able to produce the requested data with a couple of clicks from e-KSF. In the future, e-KSF will be used in conjunction with other National HR systems (for example, ESR in England and Wales) to
help you provide equalities monitoring information, too.
- Reporting on progress of development plans for other external bodies – don’t forget that you can also use e-KSF reports to show you things like the numbers of staff with an active personal development plan, which is useful for Improving Working Lives projects.
- Informing your training and development provision – you can run e-KSF reports of things like the number of staff with a development need in a particular dimension, which allows you to work out where your T&D budgets should be used to best effect. There are various levels of this analysis – for example, you can see which individual KSF levels have the biggest development gaps, and run this report by department to spot any “hot spots” of development needs. Finally, you can view e-KSF reports of the requested development activities in individual PDPs. The reports in this section help you to take e-KSF from being “a tool to support the implementation of the KSF” to “a tool to help you with your overall employee development strategies”.
- Using e-KSF data for workforce planning and organisational development – for example, it’s possible to use data about KSF post outlines to create a picture of the organisational demand for knowledge and skills. Using data from reviews allows you to see the current organisational supply of knowledge and skills, and the gaps can be used to help you determine your recruitment, retention and development strategies. We have run some pilots and small paid-for trials of this use of KSF data, so please do get in touch if you’re interested in this area.
e-KSF Reports Directory
We have created a reports directory to outline the reports available in version 6.1 of the e-KSF in a “tree” format. There are links to examples of each report in the directory that are hyperlinks to pages on this website, or alternatively there are short cut links at the bottom of this page.
The directory shows you the available options and filters that you can utilise to get the results you desire.
Please click here to view the directory.
Reports are available for managers and administrators. You could also, as an administrator, specify an “Employing Organisation Report User” who specifically has access to the reports only and no other functions.
The reports are available to export to Microsoft Office Excel; it is expected that to get the best from the reports available on e-KSF, that you will use the functionality within Excel spreadsheets. If you need help with this on “how to use Excel spreadsheets to get the best of my reports” please contact us on info@think-associates.co.uk
Below is a summary of all of the reports along with links to examples of each report:
User Data Reports
List of all Staff in Organisation with Staff Name and Login Date - UDR01
Who Reviews Whom? - UDR02
Staff Overview Report - UDR03
Reviewer/Reviewee Ratios by Department - UDR04
Full Staff data Download (Full download into excel spreadsheet) - UDR05
e-KSF Progress Data by Individual (Full download into excel spreadsheet) - UDR06
Usage Summary by Tier 1 Departments - UDR07
Post Outline Reports
Number of Post Outlines Created by Organisation - POR-01
Consistency Checking Report - POR-02
Outlines with no Foundation Subset - POR-03
Post Outline List - POR-04
Employees Assigned Old Outlines - POR-05
Post Outlines Not Accepted - POR-06
Number of Post Outlines Created (creator/departmental) - POR-07
Number of Post Outlines Created (departmental) - POR-08
KSF Personal Review Reports
Summary-Progression through Gateways (department wise) - PRR-01
Individuals Passing Gateway - PRR-02
Individuals with Problems at Gateway (department wise) - PRR-03
Analysis of KSF Dimension Requirements for the Organisation vs Achievements - PRR-04
View Pending Reviews - PRR-05
Audit Of Reviews Completed On Paper - PRR-06
List of Staff Without a Review Recorded - PRR-07
Detail of Staff’s Gateway Progress - PRR-08
KSF Review Outcome - PRR-09
Detail of Staff’s Gateway Progress (Upcoming Gateways) - PRR-10
PDP and Learning Reports
Detail Report – Number of Learning Needs - LR-01
Learning Need Analysis (By Dimension) - LR-02
Duplicate Learning Activities - LR-03
KSF Monitoring Reports
KSF – Overall Summary of Progress - MR-01
KSF - Post Outline Progress - MR-02
KSF – Gateway Outcomes - MR-03
KSF – Gateway Progress - MR-04
KSF – Development Review Progress - MR-05
Detail of Comments About Gateway Outcomes - MR-06
Summary of Reviews, Objetives, PDP’s by Employee Name - MR-07
Implementation Status Summary - MR-08
Equal Opportunities Monitoring Reports
Post Outlines Assigned - EO-01
Reviews Completed by Gender - EO-02
Review Outcome by Ethnicity - EO-03
PDPs Added to e-KSF by Age Range - EO-04
PDP Activities Marked as Completed by Staff Group - EO-05
Workforce Planning Graphs
KSF Dimensions by Pay Band - WPG-01
KSF Dimensions by Ethnicity or Gender - WPG-02
Completion Rates of PDP Activities by Department - WPG-03
Completion Rates from PDP, by Dimension - WPG-04
Demand for Dimension by Level - WPG-05
Demand by Dimensions and Levels for Individual Pay Band - WPG-06
Undersupply of Knowledge and Skills by Dimension and Level - WPG-07
Oversupply of Knowledge and Skills by Dimension and Level - WPG-08
For further information on reports available on the e-KSF please contact us.
To suggest useful future reports (which we’ll build into our development schedule) please contact our support desk from inside e-KSF, or send us your suggestion from here
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